chart-o-tron - The Jamaica Plain Honk Band - How to be the Facilitator (for a Practice)

How to be the Facilitator (for a Practice)

Facilitate during practice

Be at practice, arrive on time

Beforehand, think through setlist, any adjustments etc

Start practice with a round of names and pronouns

Call out songs, following the setlist, adjusting as needed

Okay to make some on the spot changes, for example:

• If too few did setlist poll, you choose songs!
• Kids show up, ... play Sesame Street or Bluey
• A birthday, or other special event

Before each song

Call out a leader and or figure out who will lead it

• Invite volunteers to lead, if none assign one

Chart-o-tron lists people who can lead each song

After each song

With song leader, invite suggested improvements

• Based on input, decide whether to
  • rerun whole song,
  • do sectionals,
  • practice certain parts (end, start, etc)

Call out next song promptly, to minimize downtime

After last song: Facilitate group convo

Invite everybody to a brief conversation to

• briefly make band related announcements
• raise band related issues to discuss

Facilitate the ensuing discussion

• ensure only one person speaks at a time
• call on people in order they raise their hands
• guide people for focused and brief comments

Potentially suggest further discussion continue at

some other time and place later

Immediately after practice: Engage next week's planner and facilitator

After practice post their names to WhatsApp